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Company Secretarial Services | Corporate Services

Engage with our qualified company secretarial team to support you throughout your company life cycle.

Free yourself to build a better business in Hong Kong.

Keeping track of all the government’s requirements can be time-consuming.
Appoint Fastlane as your company secretary and dedicate more time to growing your business.
Let the professionals handle compliance and communication with the Hong Kong companies registry.

Why do you need a Company Secretary in Hong Kong?

 

Appointing a company secretary is part of the legal requirements for registering a company in Hong Kong.
The importance of appointing a professional company secretary is not limited to the above legal requirement alone.
Generally, the company secretary acts as the connecting bridge between the company and the Hong Kong authorities.
Their core function includes:

  • Acting as your company’s compliance officer to ensure statutory filings with the Hong Kong government.
  • Performing the function of communication manager between the company and the Hong Kong companies registry. This position holds a high rank in the company as opposed to your clerk or personal secretary.

 

Who can be appointed as a Company Secretary in Hong Kong?

 

According to Section 474 (4) of Cap. 622 of the Hong Kong Companies Ordinance, a professional company secretary in Hong Kong, must meet the following criteria:

  • A Corporate body acting as the Company Secretary: The corporation must have its registered office address and place of business in Hong Kong.
  • Natural person as a company: Must be a Hong Kong resident who is at least 18 years old.

 

If your company is a listed company in Hong Kong, you can only appoint an individual as a company secretary. The individual has to meet some of the following requirements, according to Hong Kong Stock Exchange (Listing Rule 3.28)

  • Having sufficient experience as a company secretary and familiarity with the Listing rules in its operating territory.
  • The individual should be a member of the Hong Kong Institute of Chartered Secretaries.
  • The individual could be a solicitor or a certified public accountant.

 

Whether an individual or a corporate, a company secretary in Hong Kong must hold a TCSP License starting from March 2018.

 

Looking to switch to a new company secretary? We’ve got you covered!

Enjoy a hassle-free process with additional perks for audit and tax filing services.

Why FastLane?

The FastLane Group is a licensed Hong Kong Trust Corporate
Services Provider (TCSP License No. TC000758) offering a wide range of company secretarial services.

 

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Enjoy a dedicated account manager to help get onboard with the local requirements in Hong Kong.

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Get a complementary free consultation on company structuring, ongoing administration, and management for onshore and offshore operations.

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We help you fulfill tax obligations and keep track of tax deadlines.

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Save on the potential costs of acquiring a Hong Kong registered office address by engaging the FastLane Group.

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Enjoy safe cloud storage and real-time access to all the statutory company documents.

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Online system for gathering e-signatures to improve the turnaround time

Our company secretarial services include: 

 

 

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We offer a unique delivery model with technology that enables us to provide an unrivalled service which has successfully supported more than five hundred companies.

FastLane Clients See Result Like These…

 

We have worked with FastLane now for several years, and see them as a vital part of our team. They are extremely diligent and responsive and provide truly world-class service in all their secretarial services, accounting, and auditing. I have already recommended them to several other companies who have also been delighted with their service. I strongly recommend them for any business looking to take the accounting load off your company, allowing you to focus on your customers and your business. Thanks to Tony, Michelle, and the FastLane team!

Nigel Hawthorn, Managing Director
Treadfox International Limited


“Luckily I have FastLane to help me with Share Transfer. I didn’t realize there are so many documents to prepare and execute. They handled all our concerns patiently and efficiently. I can focus on other aspects of the company and let FastLane help me to get this done.”

Chris Tsun, TANE RESIDENCE


“I felt completely at ease when talking to FastLane professionals. They remind me of everything that I need to pay attention to, and the formation process was well handled.”

Interflow Foundation Limited

FAQs for Company Secretarial Services

1. What is a company secretary?


A company secretary, also known as com sec, is the officer responsible for communicating with the government, legal bodies, directors, and shareholders of the company. (e.g., the Registrar of Companies, IRD, SFC, and the Stock Exchange of Hong Kong).

The company secretary is appointed by the directors of a firm to make sure that the organization sticks with the rules.

 

2. What are the responsibilities of a company secretary in Hong Kong?


The general duties of a company secretary are to ensure that the company follows the regulations, including the organization of the meetings of directors and shareholders. 

Here are some other main responsibilities for a company secretary: 

  • To receive all government correspondence
  • Assist in the preparation and filing of the Annual Return.
  • Manage shareholders’ and directors’ registrations.
  • Conduct records of directors’ appointments and resignations
  • Prepare agendas and minutes of board meetings and annual general meetings.
  • Assist in shares issuance and transfer.
  • Verify company deregistration.
  • Maintain the statutory book.

 

3. Why is a company secretary so important to your business?


A capable company secretary is vital to a company’s success, given that their chief responsibilities involve ensuring their company’s compliance with all laws and regulations that are related to the working of a business.

If a company secretary is not entirely familiar with the relevant rules and corporate laws of Hong Kong, the company runs the risk of non-compliance and the possibility of incurring government penalties and fines. 

 

4. When should I appoint a company secretary?


Company secretaries must be appointed with effect from the date of the Hong Kong company incorporation. The company secretary will be mentioned in the Hong Kong company’s certificate of incorporation.

 

5. Why should I appoint Fastlane as my company secretary?


The FastLane Group offers a full range of specialized company secretarial services, such as filing an annual return, providing a registered address, and being your company secretary.

 

Familiar with Hong Kong Companies’ Law and Regulations

As a result of our familiarity with Hong Kong’s company laws and regulations, we have obtained extensive experience helping local and international companies comply with their Hong Kong statutory obligations, you will no longer have to worry about staying up to date with their statutory obligations. We will represent your company for all government filings and requirements to ensure the excellent standing of your company with the Hong Kong government and their relevant authorities.

 

Free Yourself to Build a Better Business

By acting as your company secretary, our knowledge and expertise will allow you to focus on the parts of their business that you love most by delegating the administrative and backroom activities to us. During your company incorporation process, we can provide both a registered office address and facilitate an efficient company setup

 

6. Can I change my company secretary?


Yes, you can. If you choose to change your corporate services to FastLane, we will facilitate an easy transfer of responsibilities. We will take over all the documents and registers from your current provider and process all the necessary paperwork on your behalf. We guarantee a seamless transition.

 

7. How can I switch my company secretary to Fastlane?


This is the easiest part. It is free and all you need to do is schedule a meeting with our engagement team and we will guide you through the process. 

What can FastLane Do for You?

Schedule A Meeting With FastLane
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