1. What is a company secretary?
A company secretary, also known as com sec, is the officer responsible for communicating with the government, legal bodies, directors, and shareholders of the company. (e.g., the Registrar of Companies, IRD, SFC, and the Stock Exchange of Hong Kong).
The company secretary is appointed by the directors of a firm to make sure that the organization sticks with the rules.
2. What are the responsibilities of a company secretary in Hong Kong?
The general duties of a company secretary are to ensure that the company follows the regulations, including the organization of the meetings of directors and shareholders.
Here are some other main responsibilities for a company secretary:
- To receive all government correspondence
- Assist in the preparation and filing of the Annual Return.
- Manage shareholders’ and directors’ registrations.
- Conduct records of directors’ appointments and resignations
- Prepare agendas and minutes of board meetings and annual general meetings.
- Assist in shares issuance and transfer.
- Verify company deregistration.
- Maintain the statutory book.
3. Why is a company secretary so important to your business?
A capable company secretary is vital to a company’s success, given that their chief responsibilities involve ensuring their company’s compliance with all laws and regulations that are related to the working of a business.
If a company secretary is not entirely familiar with the relevant rules and corporate laws of Hong Kong, the company runs the risk of non-compliance and the possibility of incurring government penalties and fines.
4. When should I appoint a company secretary?
Company secretaries must be appointed with effect from the date of the Hong Kong company incorporation. The company secretary will be mentioned in the Hong Kong company’s certificate of incorporation.
5. Why should I appoint Fastlane as my company secretary?
The FastLane Group offers a full range of specialized company secretarial services, such as filing an annual return, providing a registered address, and being your company secretary.
Familiar with Hong Kong Companies’ Law and Regulations
As a result of our familiarity with Hong Kong’s company laws and regulations, we have obtained extensive experience helping local and international companies comply with their Hong Kong statutory obligations, you will no longer have to worry about staying up to date with their statutory obligations. We will represent your company for all government filings and requirements to ensure the excellent standing of your company with the Hong Kong government and their relevant authorities.
Free Yourself to Build a Better Business
By acting as your company secretary, our knowledge and expertise will allow you to focus on the parts of their business that you love most by delegating the administrative and backroom activities to us. During your company incorporation process, we can provide both a registered office address and facilitate an efficient company setup.
6. Can I change my company secretary?
Yes, you can. If you choose to change your corporate services to FastLane, we will facilitate an easy transfer of responsibilities. We will take over all the documents and registers from your current provider and process all the necessary paperwork on your behalf. We guarantee a seamless transition.
7. How can I switch my company secretary to Fastlane?
This is the easiest part. It is free and all you need to do is schedule a meeting with our engagement team and we will guide you through the process.
