Upon a successful company incorporation in Hong Kong, businesses must adhere to the statutory obligations set out in the Hong Kong Companies Ordinance, including those pertaining to the role of company secretary.
The general responsibilities of this role is to ensure their company’s compliance with the statutory obligations outlined in the Hong Kong Companies Ordinance and the overall maintenance of statutory documents. Furthermore, it will act as the medium between their company and government authorities.
The FastLane Group is a licensed Hong Kong Trust Corporate Services Provider (TCSP License No. TC000758) offering a wide range of company secretarial services. Our corporate services assists in establishing business presence from company incorporation, company structuring, company secretarial services and ongoing administration and management for onshore and offshore operations.
Firstly, a company secretary is not the same with your clerk. On the contrary, it holds a high rank in your firm and it is appointed by the directors of a firm.
Furthermore, they need to work and interact with the directors and shareholders of the company.
Moreover, they are also responsible for communicating with the government and legal bodies (e.g. the Registrar of Companies, IRD, SFC, and the Stock Exchange of Hong Kong).
Finally and most importantly, they make sure that the organisation stick with the rules.
Hong Kong company secretaries can be either:
A director of a Hong Kong company may also, at the same time, act as the company secretary. However, private Hong Kong companies that only have a sole director cannot have that individual also act as the company secretary.
The general duties of a company secretary are to ensure that the company is in compliance with the regulations regarding the organisation of the meetings of directors and shareholders.
A capable company secretary is vital to a company’s success, given that their chief responsibilities involve ensuring their company’s compliance with all laws and regulations that are related to the working of a business.
If a company secretary is not entirely familiar with the relevant rules and corporate laws of Hong Kong, their company runs the risk of non-compliance and the possibility of incurring government penalties and fines.
Company secretaries must be appointed with effect from the date of the Hong Kong company incorporation. The company secretary will be mentioned in the Hong Kong company’s certificate of incorporation.
The FastLane Group offers a full-range of specialized company secretarial services, such as filing annual return, providing registered address and being your company secretary. As a result of our familiarity with Hong Kong’s company laws and regulations, we have obtained extensive experience helping local and international companies comply with their Hong Kong statutory obligations.
By acting as your company secretary, our knowledge and expertise will allow you to focus on the parts of their business that you love most by delegating the administrative and backroom activities to us. During your company incorporation process, we can provide both a registered office address and facilitate an efficient company setup.
With the FastLane Group as your company secretary, you will no longer have to worry about staying up to date with their statutory obligations. We will represent your company for all government filings and requirements to ensure excellent standing of your company with the Hong Kong government and their relevant authorities.
Yes you can. If you choose to change your corporate services to FastLane, we will facilitate an easy transfer of responsibilities. We will take over all the documents and registers from your current provider and process all the necessary paperwork on your behalf. We guarantee a seamless transition.