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Payroll Services

Make sure your staff are well looked after with the right set up.

Time to focus on the strategic development of your Human Resources


We are dedicated to helping firms streamline their HR process using cloud-based solutions.
With the help of professionals and the right payroll application for your company, hours of manual works can be reduced. 

Let us help you automate your payroll management, while you devote more energy to more business-driven activities events.

Looking to speak to a professional on payroll outsourcing in Hong Kong?
Book a free 30 minutes consultation here.

FastLane offers a wide range of comprehensive payroll packages including:

Payroll Management in Hong Kong:

  • A Deliciated HR Specialist 
  • Payroll Software Setup & Implementation
  • Employees’ Onboarding and Offboarding
  • Monthly Payroll Calculation
  • Employee Salary Payment Arrangements
  • Employees Expenses Reimbursement
  • MPF Contribution Calculation for
    Employer and Employees
  • Payslips Creation and Distribution 
  • Leave Records Management
  • Monthly Payroll Report
  • Maintenance of Employees’ Personal Records
  • Employer’s Tax Return Filing

HR administration and support:

  • Employee Compensation Insurance (“ECI”) enrollment
  • Mandatory Provident Fund (“MPF”) enrollments
  • Employees’ medical insurance schemes enrolments
  • Advisory for employment regulation compliance 
  • Work Visa Application Assistance

MPF Services: 

  • Authority to act as the authorized signatory
  • Compile a monthly executive summary
  • Provide a monthly Hong Kong MPF remittance
    statement for the MPF trustee
  • Enrolment, termination, and contribution
    arrangement for every employee

Hong Kong salaries tax advisory:

  • Preparation and submission of individual tax returns /
    personal
    salary tax filing
  • Salary tax advisory

Benefits of Payroll Outsourcing in Hong Kong

 

Stay compliant at all times

Take advantage of the FastLane Group’s
professional knowledge to stay on top of
your Hong Kong employer obligations

Focus on growing your business

Let us handle your complicating and
time-consuming HR & Payroll process for you,
dedicate more time to growing your business

Reduce Costs

Enjoy a full HR and Payroll team without
having to build this team yourself.

Cloud-based Systems

Let us manage your Payroll and
HR obligations online completely.

 

Our experienced staff assists our clients by utilizing online payroll tools to automate HR and payroll-related tasks. We move the tedious payroll and administrative work of our clients to an online platform, to automate and handle various aspects of the traditional payroll and HR process. The result is a clean and efficient payroll process that improves productivity, lowers expenses, and allows our clients to focus on the key business activities that make their business profitable. 

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We offer a unique delivery model with technology that enables us to provide an unrivalled service which has successfully supported more than five hundred companies.

At FastLane, we utilize the following online payroll tools:

payroll services hong kong

Talenox is a cloud-based HR software that is designed to manage tasks related to payroll and leave and was nominated as Best Payroll Software by HRM Asia. Being able to fully integrate with platforms such as Xero and coming with an easy set-up process, Talenox is an efficient way for companies to streamline their HR processes.


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Hong Kong Payroll & HR Outsourcing Services | FastLane

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Workstem is a cloud-based software designed to manage all aspects of your company’s HR and Payroll. The software is designed to meet the local tax reporting requirement for companies in Hong Kong. Based in Hong Kong, Workstem’s mission is to be a user-oriented platform to create and deliver value that directly benefits HR for enterprises. By turning headwinds into tailwinds, their data-driven technology solutions help satisfy management needs and empower your staff to work better

Schedule A Meeting With FastLane
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FastLane Clients See Result Like These…

 

Hong Kong Payroll & HR Outsourcing Services | FastLane

We launched our HK office in 2020 and wanted a provider and platform to manage Payroll, Accounting, and HR services. We were very happy to find and engage with Fastlane; their service and advice have been invaluable as we scale our business in Asia.

Nathan Hughes, Managing Director – APAC
Lineal

Hong Kong Payroll & HR Outsourcing Services | FastLane


Hong Kong Payroll & HR Outsourcing Services | FastLane

FastLane is handy and efficient, they take good care of our payroll and admin duties, and they are able to provide the appropriate HR advice if needed. Highly recommended.”

Alex Kot, Director
Space Is Limited

Hong Kong Payroll & HR Outsourcing Services | FastLane


Hong Kong Payroll & HR Outsourcing Services | FastLane

“Working with FastLane has been a wonderful experience. They are very customer centric, responsive and very strong at regulatory compliance. I would recommend them to my friends and clients.”

CK Lee, CFO/MD
LimeTree Capital Advisors Limited

 

Hong Kong Payroll & HR Outsourcing Services | FastLane


Hong Kong Payroll & HR Outsourcing Services | FastLane

“FastLane has consistently provided a first-rate service. They are responsive and extremely helpful. I strongly recommend them.”

Rosie Thomason, Head of Finance
Arcadia Consulting Limited

Hong Kong Payroll & HR Outsourcing Services | FastLane

FAQs for Payroll Processing in Hong Kong

1. When should you outsource your payroll process?


Outsourcing payroll processes lets professional payroll service providers handle all your payroll, and even possibly HR-related tasks. Doing so frees up resources for more strategic tasks that can ultimately affect a company’s bottom line, as repetitive tasks will no longer require hours of attention from a company’s key management.

When considering outsourcing a payroll process, companies should examine their internal resources. What is my in-house capability? Is my HR staff familiar with local tax and labor laws? Does my payroll contain confidential information that I’d rather my internal teammates in HR not be privy to? If any of these questions make you consider outsourcing your payroll, then perhaps it is time to do so!

 

2. What are the benefits of using cloud-based / online payroll software? 


Cloud-based / online payroll software offers a diverse range of benefits not commonly found in traditional payroll systems. Very simply, users of a cloud-based payroll software can enjoy cost advantages, increased efficiency, improved financial control and can devote more time and resources to business driving activities.

 

3. What is our fee for payroll services?


FastLane charges a setup and monthly processing fee in accordance with our clients headcount. Employees will only be counted towards the headcount when they are onboarded. Payroll, MPF calculations, tax administration and related off-boarding / termination filing services are included in our monthly fee. Other advisory fees are based on fixed fee quotations on a case-by-case basis.

 

4. What is an Employee’s Compensation Insurance (“ECI”)?


Under Hong Kong’s Employees’ Compensation Ordinance (“ECO”), no employer shall employ any employee unless the company has an insurance policy in place to cover any potential injuries or liabilities incurred in respect of all their employees. Employers who fail to comply with the ECO to secure an insurance cover are liable to a maximum fine of HKD 100,000 and imprisonment for two years.

According to the Hong Kong Labour Department, employers should follow the minimum insurance cover when taking out employees’ compensation insurance:

No. of Employees

Amount of Insurance Cover per event

Not more than 200 not less than HKD100 million
More than 200 not less than HKD200 million

As it is the employer’s responsibility to ensure that adequate coverage is available for their employees’, it is recommended to notify an insurer when developments or issues arise.

 

What is the process of obtaining Employee’s Compensation Insurance (ECI)?

According to session 40 of the Employee’s Compensation Ordinance, Companies should prepare their ECI before hiring any employees. Companies should consult a List of ECI issuers for a qualified ECI. 

After decided the insurance provider, companies can prepare the following items to fasten the procedures: 

  • A detailed declaration on the annual earnings and job duties of individual employees;
  • The usual work locations of employees; 
  • A specific list for those who are required to work outside Hong Kong or take overseas business trips;
  • A specific list for any work that is sub-contracted to subcontractor and stating clearly whether the employees of the subcontractor are covered by the policy

After taking out employees’ compensation insurance policy, the employer is required to display, in a conspicuous place on each of his premises where any employee is employed, a notice in both English and Chinese, showing the details of the policy. 

 

How can FastLane help with ECI registration? 

FastLane is a professional firm that offers a wide range of corporate and HR outsourcing services for your business starting in 2013. We can provide our experience and expertise to ensure that businesses do not need to dedicate excessive resources to find the best ECI program and handle the registration process. We make the process easy to manage which allows our clients to focus on their key revenue-driving activities.

 

5. How do I enroll in an MPF scheme?


According to the MPFA, both full-time and part-time employees are covered by the MPF system and it is the employer’s responsibility to enroll their employees in an MPF scheme within the first 60 days of their employment. To do so, employers should consult the MPFA’s List of MPF Approved Trustees for qualified MPF schemes. The employer, upon selecting one or more of the MPF schemes available on the market, should offer them to their employees.

Self-employed individuals must also enrol themselves into an MPF scheme within 60 days after becoming self-employed. However, exempted persons are not required to do so.

 

6. What is Hong Kong’s stance on health insurance and how do I enrol my employees in one?


Unlike ECI which is mandatory in Hong Kong, health insurance is not. The decision on whether or not to provide employees with health insurance lies with the employer. Despite not being mandatory, the vast majority of Hong Kong businesses provide health insurance to their employees, though the level and extent of the coverage varies greatly. Health insurance plans can be purchased for a group of individuals from providers.

Hong Kong health insurance schemes generally provide coverage for the following categories:

  • Hospital / Inpatient
  • Outpatient
  • Dental
  • Worldwide evacuation

 

7. What advisory services do you provide for employers?


When building and managing a team, Hong Kong employers must take into consideration the various regulations surrounding employment. We recognize that staying up to date with Hong Kong’s continuously developing statutory employment requirements is a time consuming and tedious task. FastLane can provide updates on any regulatory developments and can advise on how best to navigate and adhere to your business’ employer responsibilities.

 

8. Do you assist in work visa applications?


The FastLane Group can assist clients in applying to the various visa schemes offered by the Hong Kong Government. We have obtained extensive experience assisting entrepreneurs, start-ups, and SMEs in the visa application process. If you require assistance navigating the complex visa process, FastLane can offer guidance to improve your chance of a successful application.

 

What can FastLane Do for You?



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